BY LAWS

The first set of By Laws were approved at an Organizational Meeting held on July 30, 1999 during Reunion By the Bay 1999. 

Rev: 2, Dated: 8/4/2007

By Laws Of The
American Community Schools Alumni Association

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Article I - Name

The name of this body shall be the American Community Schools Alumni Association, hereinafter referred to as the ACSAA.

Article II - Purpose

This organization shall be a non-profit social and service organization. The purpose of the organization shall be to:

A.     To maintain a continuing social relationship, and perpetuate the friendships between those persons who are alumni of Lincoln School in Buenos Aires, Argentina (also known as Asociacion Escuelas Lincoln). Lincoln School today includes the consolidation, in 1953, of the first Lincoln School and the Colegio Ward American Grammar and High School(AGHS) into the American Community School(ACS).

B.     To foster a continuing relationship by alumni with Lincoln School through information exchanges, and gift giving.

C.     To support and further the ideals and aims of Lincoln School. .

Article III - Membership

Section 1.

All those who attended Lincoln School or its predecessor schools shall be eligible for membership in the ACSAA. In addition the Board of Directors, at its discretion, can extend honorary membership to selected present and former faculty and staff of the Lincoln School

Section 2.

Any former student having completed at least one year at the School , may serve on the Board of Directors as a member.

Section 3.

In addition, the Board of Directors may, at its discretion, elect to membership honorary members and members ex-officio. Honorary members shall consist of those who did not attend Lincoln School , but who, because of their active interest in and service to the school, merit the designation of honorary member.

Section 4.

Dues or fees may be required for membership into this organization, and will be determined by its officers and Board of Directors. . Any member who does not meet the requirement of dues or fees forfeits his/her membership and all its rights and benefits.

Article IV - Board Of Directors

Section 1. Membership on Board of Directors.

The Board of Directors shall be composed of a minimum of seven, but not more than nine members elected by a majority vote of the class representatives. To the extent possible, there shall be representation on the Board for each decade of classes represented by the membership.

Section 2. Nomination and Election.

(a)   The Committee on Nominations and Elections shall elect their own chairperson.

(b)   Members of the Association shall be notified through the association publication and/or special mailing that they are eligible to serve on the Board of Directors and may submit their names in writing to the Board prior to February 1st during the year of elections.

(c)    This Committee shall select one candidate for each expired term occurring on the Board of Directors. All candidates are to be contacted and must expressly accept their candidacy.

(d)   The Nominations and Elections Committee shall be responsible for proposing a slate of officers to the Board of Directors. Any member of the Board of Directors may nominate another Board member to an office.

(e)   The term of office shall be from May 1 through April 30 for a four year period, but may be extended on a voluntary basis until such time as sufficient new candidates have come forward and the support of nomination and election related committees is available to schedule the election. (Rev 2- 8-4-2007)

Section 3.

The Board of Directors shall have full power in the administration and management of all activities of the Association.

Section 4.

The quorum for the transaction of Board business shall be a majority of the members of the Board.

Section 5. Proxy.

A Board member may appoint, in writing, prior to a scheduled meeting, a proxy to vote in his/her place, which shall be counted for purposes of constituting a quorum.

Section 6.

The Board shall have the power to remove any member. A request for removal must be submitted in writing to the entire Board membership and receive a majority approval to hear the case. The President shall give the Board member whose removal is sought at least two weeks notice of a hearing date to be held at a meeting of the Board. The removal shall result from a two-thirds vote of the Board members present at that meeting by secret ballot.

Section 7. Vacancies

If, at any time, a vacancy shall occur on the Board of Directors , the position shall be filled by appointment at the next meeting of the Board.

Section 8.

If a Board member is absent without advanced regrets and/or good excuse from two consecutive meetings of the Board, he/she is subject to removal. His/her term of office may be filled by presidential appointment for the period remaining until the next general meeting.

Article V - Officers

Section 1.

The officers of this Association shall be a President, Vice President, Treasurer, Secretary, and Chairperson of each Standing Alumni Committee. No officer shall serve in the same position more than two consecutive terms. If, at any time, a vacancy shall occur on the Board of Directors, the position shall be filled by appointment at the next meeting of the Board. Their duties shall be:

Section 2. The President

(a)   The President shall direct the activities of the Association, and the Board of Directors.

(b)   The President shall preside at all meetings of the Association, and the Board of Directors.

(c)    The President shall appoint such Committees as the Board of Directors deem necessary and appropriate.

(d)   The Association officers shall have the power of final approval of all Committee Chairpersons. The President shall be an ex-officio member of each Committee of the Board of Directors.

(e)   The Board of Directors shall have full power to appoint, with the help of the Nominations and elections Committee, new members of the Board of Directors to fill terms of Directors who leave the Board prior to completion of their terms, subject to Article IV, Section 3 above.

(f)     The President shall have the right to appoint Class Representatives from a list of alumni that may volunteer. The President shall also have the right, with the concurrence of the majority of Board members, to remove any Class Representative that is not active in communicating with their class and the ACSAA.

(g)   The President and Committee Chairs shall report annually to the full Board as to the activities and progress of the past year.

Section 3. Vice President.

The Vice President shall also be known as President-elect and will assume the duties of the Presidency after completion of the President's two year term. In the absence of the President, the Vice President shall assume the duties of the President.

Section 4. Secretary.

(a)   The Secretary shall be responsible for giving written notice of all meetings.

(b)   The Secretary shall be responsible for taking and maintaining the minutes of each Board meeting and Executive Committee meeting.

(c)    The Secretary shall give a written report at each meeting of the minutes of the prior meeting.

(d)   The Secretary shall be responsible for maintaining a current list of names and addresses of all Board members, which shall be made accessible to all Board members.

Section 5. Treasurer.

(a)   The Treasurer shall maintain a complete and accurate account of all monies received and expended by the ACSAA.

(b)   The Treasurer shall be an ex-officio member of all committees that are of a financial nature.

(c)    The Treasurer shall give a written report at every regular meeting of the Board of Directors.

(d)   The Treasurer shall make a complete report of the financial condition of the Association for the fiscal year. This report shall be made to the Board at the same time as the President's annual report.

(e)   The ACSAA financial records shall be reviewed on an as needed basis at least every four years prior to the Reunion by a Financial Committee appointed by the Board of Directors composed of alumni not serving on the Board of Directors who have accounting experience.  (Rev 2- 8-4-2007)

Section 6.

No officer shall serve in the same position more than two consecutive terms.

Article VI - Meetings

Section 1.

General meetings of the Board of Directors shall take place at least two times throughout the calendar year, and more often if requested by the President. Meetings shall generally be scheduled by teleconference in the spring and in the fall, prior to the newsletter publication submittal deadlines. During a reunion year, the Board of Directors shall also meet in person, to the maximum extent possible, at the reunion location. These meetings shall be held subject to the by-laws.

Section 2.

The President may call additional general Board meetings at any time provided two week's written notice is given to each Board member. A majority of the Board members may also call additional general Board meetings provided they jointly sign a petition for said meeting and provide two week's written notice to each Board member. Only items specified in the meeting notice may be acted upon at any such additional general Board meeting.

Article VII - Committees

Section 1. Standing Committees:

There shall be at least five required standing committees of the ACSAA which shall report to the Board of Directors. With the exception of the Nominating Committee, a Chairperson and one or more members of each committee shall be appointed biannually by the President of the Board consistent with the election cycle, and in consultation with the Board of Directors. Additional committees shall be appointed at the discretion of the Board of Directors. Required committees shall be as follows:

(a)   Nominating Committee At the regular ACSAA meeting held at the Reunion (approximately every four years), a Nominating Committee of five members shall be elected by majority vote of the Class Representatives plus Board of Directors members. It shall be the duty of this committee to nominate candidates for the elected offices to be filled and report their names via the ACSAA newsletters or direct mailings to members.

(b)   Publications Committee Shall be responsible for compiling, editing and publishing newsletters and directories for the ACSAA. The newsletter editor shall be the Chairperson of this committee. Shall work closely with the Membership Committee in the preparation of the annual ACSAA Directory.

(c)    Reunion and Special Events Committee Plan and implement such special events involving friends and alumni of Lincoln School as can be beneficial to the proliferation of good will among the same. Events would include but not be limited to fund-raising activities, and association sponsored class wide alumni reunions held approximately every four years. As needed, each event would have its own chairperson.

(d)   Membership Committee To maintain and assist in keeping an ongoing up-to-date record of all alumni and to promote and increase membership in the ACSAA. Responsible for sending out notices of dues. Work closely with the Publications Committee in the preparation of the annual ACSAA Directory.

(e)   Awards Committee  The Awards Committee will nominate to the Board of Directors candidates for awards to be presented annually in the following categories:

(1)   To person(s) who has(ve) distinguished themselves in their business or professional careers as well as in service to the local or international community, so as to reflect honor not only upon themselves and their families, but also upon Lincoln School, and;

(2)   After consultation with the Lincoln School Superintendent, to one or more outstanding graduating Senior(s) from Lincoln School.

(f)     Special Committees The President may appoint ad-hoc committees as he/she deems necessary.

Article VIII - Superintendent Appointments

The Superintendent of Lincoln School may appoint, at his/her discretion, an Alumni Relations advisor for the ACSAA who shall act as liaison between Lincoln School and the ACSAA.

Article IX - Funds

Funds raised by this Association through its various activities shall be kept in FDIC insured accounts. Surplus funds not needed for regular operating expenses may be kept in money market  accounts. All funds shall be managed by the Treasurer.  (Rev 1-7/18/03)

Article X - Procedure

All meetings of the Board of Directors and committees, thereof, except where otherwise specially provided, shall be conducted in accordance with the Roberts Rules of Order. The Secretary shall make sure all board members have copies of the above rules.

Article XI - Amendment

The by-laws may be amended in the following manner:

An amendment may be submitted by a Board member, or by a signed petition of twenty-five (25) alumni members. . The proposed amendment may be placed on the agenda of any Board meeting. After discussion, the President shall direct the Board members and Class Representatives to submit their votes in writing within thirty (30) days of said meeting. Approval will result from a 51% vote of the combined total of Board members and Class Representatives. (Rev 1- 7/18/03)